Driving Excellence: TIIKM’s Best Practices in Conference Organizing

During the preceding decade, The International Institute of Knowledge Management has been liable to Global Academic Network through Academic Conferences. It embarks on a journey to revolutionize the organization of academic conferences and transform the research and education landscape.

The Conference organizing is a complex and multifaceted task that requires careful planning, effective coordination, and attention to detail. Whether it’s a small or a large-scale international event, successful conferences depend on implementing best practices. As a main organizing body, The International Institute has some key practices that can help to ensure a smooth and memorable conference experience for participants throughout their international accredited conferences.

With an unwavering commitment to excellence and an unyielding focus on delivering exceptional conferences, TIIKM has earned the well-deserved recognition as Asia’s most renowned conference organizers. Their relentless pursuit of quality and dedication to upholding the highest standards have set them apart in the industry. TIIKM’s conferences have become a hallmark of excellence, attracting esteemed scholars, researchers, and professionals from across Asia and beyond. Through meticulous planning, innovative approaches, and a relentless drive to exceed expectations, TIIKM has cemented its position as a trusted and respected leader in organizing conferences that shape the academic landscape and foster meaningful collaborations.

Define Clear Objectives:

The first step in organizing a conference is to clearly define its objectives. What are the key goals and outcomes you want to achieve? Understanding the purpose of the conference will guide your planning process and help us shape the content and product of the conference, format, and target audience accordingly.

Thorough Planning and Timely Execution:

Effective planning is the backbone of any successful conference. Start early and create a detailed timeline, outlining all the tasks and deadlines. This includes securing a best venue, determining the budget, inviting speakers and resources persons, arranging accommodations, and developing a comprehensive marketing strategy. Ensure that each task is assigned to a responsible team member or a SBU Group and monitor progress regularly to avoid any last-minute glitches.

Engage with Speakers and Resource Persons:

The success of a conference largely depends on the quality of speakers and resource persons. Identify experts who are knowledgeable and experienced in the conference’s theme and reach out to them well in advance. Clearly communicate expectations, provide necessary resources, and establish open lines of communication to ensure a smooth collaboration from the beginning. And also, it will be necessary to identifying their Requirements including Airfare, Accommodations etc. and facilitating them to reach their expectations.

Tailor the Program and Schedule:

Design a program that balances informative sessions, interactive workshops, and networking opportunities. Consider the preferences and expectations of the target audience while curating the content. Ensure a diverse range of topics and speakers to cater to different interests and perspectives. Additionally, create a well-structured schedule that allows for breaks and networking time, preventing attendee fatigue and encouraging meaningful connections for both participants and attendees.

Utilize Technology:

In today’s digital age, incorporating technology into conference organizing is crucial. Use online registration systems to streamline the registration process and gather attendee information efficiently. Leverage event management platforms for seamless communication, session scheduling, and attendee engagement. Utilize social media platforms to promote the conference and create buzz, engaging with potential participants.

Foster Networking Opportunities:

Networking is a vital aspect of any conference. Facilitate networking opportunities by organizing social events, receptions, and dedicated networking sessions and meet and mingle sessions. Encourage participants to exchange ideas, collaborate, and build professional connections to their career growth. Implement mobile apps or digital platforms to enable attendees to connect with each other before, during, and after the conference.

TIIKM promotes diversity and inclusivity by actively encouraging submissions and participation from researchers and practitioners across different regions, disciplines, and backgrounds. This enriches the conferences by fostering cross-cultural exchange and diverse perspectives.

Provide Exceptional Logistics and Facilities:

To ensure a positive conference experience, need to pay attention to the logistical details. Select a venue that can accommodate the expected number of attendees comfortably and attractively. Arrange for necessary audiovisual equipment, reliable internet connectivity, and comfortable seating arrangements. Provide well-stocked refreshment breaks and consider dietary restrictions to cater to all participants’ needs is must.

Publication Opportunities:

The Conference organizers need to provides opportunities for researchers to publish their work in reputable journals or conference proceedings, ensuring that the presented research receives wider visibility and impact within the academic community.

One of the major issues faced by novice researchers/authors in the present setting is the lack of perspectives to improve writing for academic publications. As a “PUBLISHelp” is introduced by TIIKM to help authors develop their full papers prior to the conference. Once the request is been made, a steering committee member will be assigned to provide the author with developmental comments for the improvement of the full paper. Their main goal is to assist our conference participants to keep one step ahead to improve their valuable research papers.

This project is designed to help researchers/authors who aspire to develop their full papers up to the standard of high-quality academic journals. This is a free service which TIIKM offers to their conference participants.

Evaluate and Seek Feedback:

Continuous improvement is key to organizing successful conferences. Collect feedback from attendees, speakers, and resource persons to gain insights into their experience. Conduct post-conference surveys or feedback sessions to identify strengths and areas for improvement. Use this feedback to refine future conferences and make necessary adjustments to enhance the overall experience.

TIIKM values feedback from participants and actively seeks their input to improve future conferences. Post-conference evaluations and surveys are conducted to identify areas for enhancement and implement necessary improvements, ensuring that each subsequent conference surpasses previous benchmarks.


Organizing a conference involves meticulous planning, attention to detail, and a commitment to providing a valuable experience for all participants. By implementing these best practices, conference organizers can create a seamless and memorable event that leaves a lasting impact on attendees. Remember, a well-organized conference not only benefits the participants but also contributes to the advancement of knowledge and collaboration in the respective field.

By adhering to these practices, TIIKM consistently delivers high-quality conferences that uphold their reputation as Asia’s most recognized conference organizers. Their focus on quality rather than quantity ensures that each conference is a platform for impactful research, insightful discussions, and meaningful collaborations.

Chanika Gunathilaka
Head of International Relations
The International Institute of Knowledge Management